Board Minutes
DAYTONA BEACH OCEAN TOWERS
BOARD OF DIRECTORS MEETING
NOVEMBER 30,2010
A meeting of the Board of Directors of Daytona Beach Ocean Towers, Inc. was called to order at 630 p.m. by Edna Weeks, President. Board members present were Mrs. Weeks, Second Vice-President, Sally Smith; Treasurer, Roger Verstay; Assistant Treasurer, Sherri McConnell; Secretary, Carol Ward; and Assistant Secretary, Edna Gottlieb. First Vice-President Tom Moore was absent There were approximately 24 owners in attendance.
MINUTES OF THE PREVIOUS MEETING: A motion was made by Carol Ward to approve the minutes of the previous meeting as published, seconded by Sally Smith, and approved unanimously.
The manager's report was given by manager, Dianna Gordon.
The Personnel Committee report was given by Carol Ward.
The Building and Grounds report was given by Sherri McConnell (she kindly took notes at the meeting.)
The Finance Committee report was given by Roger Verstay.
Tally Committee chairman, Bill Hall, reported that the tally committee has been selected.
Dianna also reported that we were able to save a considerable amount of money by switching to Keys Insurance who uses A+ under writers and is giving us a 2% deductible. Keys is our flood insurance agent.
NEW BUSINESS:
For the present time the board feels automatic flushers for the public restrooms is not cost effective. They will recommend the Building and Grounds Committee look into this further.
The manager is presently getting bids for cleaning windows of overspray from the concrete restoration.
We are still trying to resolve cost overruns with tile concrete restoration company. Due to the assistance of several dedicated Building and Grounds Committee members, the costs for the south side restoration were considerably less than the north side of the building. They made punch lists of work needed and done incorrectly and held the contractor accountable. $32,000 dollars was held back to help pay for repairs needed after their work and to settle the final bill. The meeting Monday with the contractor was not productive for a settlement.
Edna called for a motion to replace the hot water risers in one or two stacks per year to prevent future water leaks. The pipes removed from the 12 stack were in bad need of replacement
MOTION: A motion was made by Sally Smith to replace risers in one or two stacks per year as budget allows, and Building and Grounds Committee deems necessary. The motion was seconded by Roger Verstay and approved unanimously.
Edna reminded owners to put in a notice to run for the board. The letter soliciting board members gave a date of December 2,2010 as the final date. The official notice of election gave the final date to submit notice as December 1,2010. To avoid any problems the board will accept notices until midnight December 2,2010.
The second notice of election will go out December 13,2010. We will need to include resumes in this notice. The Secretary of the Board rented a post office box at the post office on Beach Street The key was left at the post office and no one will have access to the box until the day of the election. On the day of the election, the head of the Tally Committee and two members of the committee will go with the secretary to the post office to retrieve the ballots. If you wish, you can also bring your ballot to the election meeting.
Edna thanked the board members for their service and praised them for their cooperation and help in making the year go smoothly. She also praised the committee members for their help and expertise in making The Towers a great place to live. Special thanks were given to Building and Grounds members who oversaw the south side concrete restoration and to an owner who was a great help getting the boiler up and running correctly. She discussed our new manager and praised the job she is doing for the association.
MOTION: A motion to adjourn was made by Roger Verstay, seconded by Sally Smith, and approved unanimously. The meeting was adjourned at 715 pm.
OCTOBER 12,2010
A meeting of the Board of Directors of the Daytona Beach Ocean Towers, Inc. was called to order at 6:30 p.m. by President Edna Weeks, Board members present were Mrs. Weeks, First Vice-President Tom Moore, Second Vice-President Sally Smith, Assistant Secretary Edna Gottlieb, and Treasurer Roger Verstay. Secretary Carol Ward and Assistant Treasurer Sherri McConnell were absent. There were approximately 23 owners in attendance.
MINUTES OF THE PREVIOUS MEETING: A motionwas made by Tom Moore to approve the minutes of the previous meeting as published, seconded by Sally Smith, and approved unanimously.
OLD BUSINESS:
Total numbers of ballots for budget received - 111 - 95 for the waiver; 10 not to waiver. Total number of votes for the budget received - 108 for Budget #1; 2 for Budget #2; Therefore - Budget #1 is adopted. The following maintenance fees will be effective 11/1/10:
1 Bedroom Standard - $283 1 Bedroom Deluxe - $326 2 Bedroom - $423
Business Units - #9 - $140; #10 - $132; #14 - $68; #15 - $395; #16 - 295; #110 - $68 with utilities
Concrete Restoration - We are nearly at an end; we have received the final bill from Pioneer. We have retained $32,000 for final payment until all work completed. Some areas need to be corrected, i.e., some flaking paint, some shutter damage, some roof damage. We shall see what the outcome is. If he forfeits the remainder of the amount due, our maintenance personnel may do quite a bit of the remaining work. Overall, the quality of the job is fine and the building is looking good. Project took 14 months. The total amount paid was $520,655, which was paid out of our hurricane insurance settlement, therefore, no assessment was necessary.
NEW BUSINESS:
Over $35,000 has been collected from delinquent accounts and two foreclosures have been initiated.
Over $1,600 has been saved in employee taxes since March 2010 due to a Social Security law which states we do not have to pay those employee taxes for the remainder of the year if an employee was unemployed for 9 months prior to being hired.
A motion was made by Roger Verstay, seconded by Tom Moore, and approved unanimously to redo the elevators for a total cost of $2950. This would include a stainless steel back wall and base; new crown molding, new grab bar, paint the ceiling and add new light fixtures; and clean and seal floors. A discussion by the audience was held and they were in agreement.
It is noted the recycling bins have been moved to the area by the generator in the garage.
A storage locker project will be instituted by Sherri McConnell to create charts and numbering of storage lockers. Presently, the condo unit numbers do not correspond to the storage locker unit numbers, which has been confusing at times, so a chart will be created to reflect which storage lockers go with which condo unit and each individual storage locker will be renumbered.
In 2010, the Florida legislature passed a series of laws to assist condo associations. These are reflected in Florida Statute 718.303 and 719.108. These laws took effect 7/1/10 and language in each section gave the association the option, by use of the word "may", to put these laws into effect. Therefore, Tom Moore made a motion that, in accordance with Florida Statutes, if a unit owner is delinquent in monetary obligation for more than 90 days, the association can and will suspend the rights of the owner, licensee, or invitee to use the common elements, facilities, or other association property (swimming pool, tennis court, etc.) until monetary obligation is paid. This motion was seconded by Roger Verstay and passed unanimously.
Tom Moore made a motion that, in accordance with Florida Statutes, the association can and will suspend condominium voting rights and deny the ability to run for a Board position of unit owners who have a delinquent monetary obligation of more than 90 days. This motion was seconded by Sally Smith and passed unanimously.
Tom Moore made a motion that, in accordance with Florida Statutes, if an owner is delinquent more than 90 days in monetary obligations and is renting their unit, the association can and will make written demand that the tenant pay rent to the association until the debt is satisfied. This motion was seconded by Roger Verstay and passed unanimously.
Tom Moore made a motion that, in accordance with Florida Statutes, the association can and will seek to collect one year of delinquent assessments or 1% of the original mortgage from banks upon foreclosure of a unit. This motion was seconded by Sally Smith and passed unanimously.
SECURITY BREACH - On 9/27/10, it was discovered the security surveillance system had been compromised by someone tampering with the surveillance camera in the lower lobby area. This camera, which normally covers the lower lobby elevators, storage area, access to the workshop, electrical room, and exercise room, had been moved out of position to face the wall, putting it out of operation. A review of the camera systems at time of notification reflected other cameras in the building had not been tampered with. The next day, it was determined the camera had been moved at 6:34:57 p.m. The following day, a review of a camera positioned at the entrance to the building near the library area reflected an owner, his wife, a child, and another resident entering the building. About 20 seconds later, the camera covering the lower lobby elevator reflected an image of the wife, the child, and the other resident entering the elevator, simultaneously with the camera being moved out of position. Tom Moore had occasion to meet with this owner, at which time he denied tampering with the camera and claimed to have known nothing about the tampering. He accused Mr. Moore of manipulating the image of the camera and became defensive and angry and stated he was being harassed. Mr. Moore stated that it is imperative that the security systems in place remain intact so our overall security is no longer compromised. An owner in the audience asked why an individual would do such a thing. Mr. Moore responded that normally, one would expect tampering with cameras to avoid detection during a crime, however, in this case, since no crime was discovered, it can only be labeled as a juvenile prank.
Tom Roam suggested the above motions in regard to the recent Florida Statutes be recorded at the County Seat so future Boards would abide by these motions. A discussion was held regarding the legality of same and it was determined our association attorney would be contacted, if necessary, for his opinion.
A question was raised concerning the status of the sprinkler systems as mandated by the Florida legislature. Mrs. Weeks stated it is her understanding this issue has been put on hold due to the economy.
A question was raised concerning the status of the kiddie pool. Mrs. Weeks stated the status is presently upon review by the State and our pool supplier gives us the indication of a favorable decision regarding the fix of the kiddie pool.
A question was raised regarding the removal of the large trash container in the north parking lot. Mrs. Weeks stated it will be removed shortly.
The library renovation has been completed by Mrs. Moore It was noted the library is open from 8-4 on Saturdays and a library key is available at the front desk for all other times.
A motion was made by Tom Moore to adjourn, which was seconded by Roger Verstay and approved unanimously. The meeting was adjourned at 7:20 p.m.
